DECLARATION (Form no 11) , Rules in EPF (E.P..F Act 1952)

 Declaration by persons already employed at the time of institution of the Fund 

 

Every person who is required or entitled to become a member of the Fund shall be asked forthwith by his employer to furnish and shall, on such demand, furnish to him, for communication to the Commissioner, particulars concerning himself and his nominee required for the declaration form in Form 2. Such employer shall enter the particulars in the declaration form and obtain the signature or thumb impression of the person concerned.

 

 

 Declaration by persons taking up employment after the Fund has been established

 

 The employer in relation to a [factory or other establishment] shall, before taking any person into employment, ask him to state in writing whether or not he is a member of the Fund and if he is, ask for the Account Number and/or the name and particulars of the last employer. If he is unable to furnish the Account Number, he shall, require such person to furnish and such person shall,on demand, furnish to him for communication to the Commissioner, particulars regarding himself and his nominee required for the Declaration Form. Such employer shall enter the particulars in the Declaration Form and obtain the signature or thumb impression of the person concerned .

 Provided that in the case of any such employee who has become a member of the Family Pension Fund under the Employees' Family Pension Scheme, 1971, the aforesaid Declaration Form shall also contain such particulars as are necessary to comply with the requirements of that Scheme.

 

Reference :- EPF Scheme (Act 1952) Paragraph 33&34  

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Nomination Form (Form no 2 ) Rules in EPF (EPF Act 1952 )

                                                              Nomination

 (1) Each P.F.  member shall make in his declaration in Form 2, a nomination conferring the right to receive the amount that may stand to his credit in the Fund in the event of his death before the amount standing to his credit has become payable, or where the amount has become payable , before payment has been made. 

 

(2) A member may in his nomination distribute the amount that may stand to his credit in the Fund amongst his nominees at his own discretion.

 

 (3)If a member has a family at the time of making a nomination, the nomination shall be in favour of one or more persons belonging to his family. Any nomination made by such member in favour of a person not belonging to his family shall be in valid.Provided that a fresh nomination shall be made by the member on his marriage and any nomination made before such marriage shall be deemed to be invalid. 

(4)If at the time of making a nomination the member has no family, the nomination may be in favour of any person or persons but if the member subsequently acquires a family, such nomination shall forthwith be deemed to be invalid and the member shall make a fresh nomination in favour of one or more persons belonging to his family.

 (4A) Where the nomination is wholly or partly in favour of a minor, the member may, for the purposes of this Scheme, appoint a major person of his family, as defined in clause (g) of paragraph 2, to be the guardian of the minor nominee in the event of the member predeceasing the nominee and the guardian so appointed:Provided that where there is no major person in the family, the member may, at his discretion, appoint any other person to be a guardian of the minor nominee.

 

 (5) A nomination made under sub-paragraph (1) may at any time be modified by a member after giving a written notice of his intention of doing in Form[2] annexed here to. If a nominee predeceases the member, the interest of the nominee shall revert to the member who may make a fresh nomination in respect of such interest. 

 

(6) A nomination or its modification shall take effect to the extent that it is valid on the date on which it is received by the Commissioner. 

 

Reference :- EPF Scheme (EPF Act 1952 ) Chapter VIII Paragraph 61.

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How to Activate UAN on EPFO Portal — A Step by Step Procedure

 

 How to Activate UAN on EPFO Portal — A Step by Step Procedure

Universal Account Number (UAN) is the account where employees' provident fund (EPF) deposits are made. In many companies, salaried employees are given EPF as a benefit that saves taxes and adds to long-term savings. Many employees are aware of money being added to their PF deposits, but don't often know where this money is and how to access it. To check PF balance, you need to activate your UAN first. This is a fairly simple process that you need to follow if you have never activated your UAN before. Once you activate UAN, you will be able to check PF balance.

How to find UAN

Your UAN will usually be displayed on your payslip. If it is not displayed here, you should contact the finance department / HR Department /of your organisation to find your UAN. This is only applicable to those who get PF deducted from their salary.

How to activate UAN

If you have never checked your PF balance, follow these steps to activate your UAN via the Employees' Provident Fund Organisation (EPFO) website.

1. Go to the EPFO website (unifiedportal.mem.gov.in) and click Activate UAN on the bottom-right corner of the page.
2. Key in your UAN, name, date of birth, mobile number, and the captcha text. Then click Get Authorization Pin.
3. You will now get a one-time password (OTP) on your mobile number. Copy it.
4. Verify all the details on the EPFO page, and tick the check-box next to I Agree.
5. Paste the OTP from your phone next to Enter OTP and click Validate OTP and Activate UAN.

This will activate your UAN and the password will be sent to your mobile number. You will still need to wait for six hours before you can log in to the EPFO portal to check PF balance. Six hours after activating UAN, you can check PF balance.

How to Transfer Provident Fund (EPF) Online from one P.F account to another.

 How to Transfer  Provident Fund (EPF)  Online from one P.F account to another.

 

The EPFO or Employees' Provident Fund Organisation has introduced an online system to facilitate transfer claims and withdrawals by its members. Using this system, an employee can transfer his or her provident fund (EPF) balance with the previous employer to a new employer or can make partial/complete withdrawal of his PF balance with ease. In online transfer of PF, an employee has the option to get his or her claim attested by the current or the previous employer. After you submit your EPF transfer request, the employer will verify/correct your member details, approve and submit the request online through the portal. However, the employer needs to have a digital signature in order to effect the transfer. There are certain eligibility criteria which an employee needs to meet in order to transfer the EPF online.

 1) Log in to the E.P.F.O members' portal using your UAN and password.

 

 

 

 

2) Go to the 'Online Services' tab on the main menu of the home page and select 'Transfer Request' to generate an online transfer request.

 

3) Once you click on the 'Transfer Request' tab, a page will open, where all your personal details will be shown. Verify that all your personal details like E.P.F number, date of birth and date of joining are correct. Otherwise, the claim will not be processed.

4) Once you verify your personal details, go to Step 1 where you need to provide the details of the previous employer. But before that you need to select the option - previous employer or present employer - through which you want to do the claim form attestation.

5) After you fill in the details of previous employer and submit, an OTP will be sent to your registered mobile number. Once you authenticate your identity by entering the OTP, the request will be submitted and an online filled-in form will be generated. You need to sign the form and send it to your present or previous employer.

6) The employer will also get an online notification about the EPF transfer request. After verification of your employment details, the employer can digitally forward the claim to the EPFO office, which will process the claim.

7) After you submit the online request, you can check the status of your EPF transfer claim under the 'Track Claim Status' menu, which is under the 'Online Services' menu.

 

Online EPF Withdrawal

Using E.P.F.O's online facility, members can apply for PF final settlement, pension withdrawal benefit and PF part withdrawal. However, to avail the online facility, the E.P.F.O subscribers need to fulfil certain requirements. Here are these requirements:

1) The member should have activated his Universal Account Number (UAN) and mobile number used for activating UAN should be in working condition.

2) Member's Aadhaar details should be seeded in E.P.F.O database and he/she should have access to OTP-based facility for verifying eKYC from UIDAI while submitting the claim.

3) Member's bank account along with IFSC code should be seeded in E.P.F.O database.

4) Permanent Account Number (PAN) should be seeded in E.P.F.O database for PF final settlement claims in case his/her service is less than 5 years.

 

 

If a subscriber does not meet any of the above requirements, then he/she needs to visit EPFO's e-sewa portal to seed the KYC and other details.

If you meets the above requirements, then he/she can go ahead for online claim submission.

Here is how to do it:

1) Log into the member interface using your UAN and password.

2) Go to the 'Manage' tab and select 'KYC' to check that details like Aadhaar, PAN and bank account details are available and are correct.

3) If you are satisfied that all details are available and are correct, then go to the 'Online Services' tab and select 'Claim' from the dropdown menu.

4) On the 'Claim' screen you will find all your member details, KYC details and service details and below that, you will find 'Proceed For Online Claim' tab. Click on the tab to submit your claim form.

5) In the claim form, select the kind of claim you want to submit like P.F. withdrawal , P.F. advance or Pension withdrawal, under the 'I Want To Apply For' tab. If you are not eligible for any of the services like PF withdrawal or pension withdrawal, due to the service criteria, then that option will not be shown in the drop-down menu.

After you select the relevant claim, a detailed form will be displayed. Fill the form and authenticate using Aadhaar OTP to complete the online claim submission.

After you submit your claim, you can check your claim status by selecting the 'Track Claim Status' tab, under the 'Online Services' menu.

 

 

 

 

How to Withdraw PF Amount After Leaving the Job

 

Withdrawal of PF Amount After Leaving the Job

Employee Provident Fund (EPF) is a retirement corpus from which an employee can make withdrawals if he/she has been unemployed for more than 2 months. Currently, the EPFO allows 75% PF withdrawal if it is carried out after just 1 month of unemployment.

Provident fund (PF) in India is mandatory by law aimed at helping the salaried class to accumulate corpus to help in providing financial assistance after retirement. To fulfill the obligations laid down by the Provident Fund Act, the employer makes a mandatory deduction from the “Basic Salary” of the employee and contributes a similar value that remains deposited with PF authorities until the time the employee decides to withdraw the monies held in the fund. The employee is free to either withdraw the monies held in the fund after leaving the job or transfer the balance over to the new employer. With the advent of (Universal Account Number), a unique number assigned to the employee for PF purposes, it has become furthermore easy to track balance, initiate transfers or withdraw the EPF balance. 

It is a common practice for EPF subscribers to withdraw the balance from the previous employer before moving onto the next one. On the flipside, ask yourself if you really want initiate a withdrawal since the whole purpose of contributing to the retirement corpus is defeated. Unless you’re in dire need of money owing to reasons such as unemployment or financial crunch, it's best if it remains untouched. Otherwise, it makes sense to leave not to withdraw as it helps in creating a solid financial pool in a longer run. If you still want to go ahead and make a withdrawal, the following sections throws further light on the nitty gritties involved. 

 

Conditions for Withdrawing E.P.F Balance

The following criteria should be met for successful initiation of withdrawal.

• Employee and Employer’s contribution should be up to date in terms of periodic remittances from the latter. You can check your EPF Balance online to ascertain the balance and contributions made by your employer.
• Personal details of the subscriber should be up to date to avoid conflicts at the time of withdrawal.
• The subscriber (Employee) should wait for a minimum of 2 months from the official last working day before submitting the relevant claim forms.
• Other conditions as communicated by your employer at the time of PF Withdrawal or before your exit from the company.

Documents & Forms Needed to Fulfill the Claims Procedure

Withdrawing EPF balance is quite an elaborate procedure as it involves multiple agents such as your previous employer, forwarding agency and the Regional PF office. A slight hitch in the paperwork can result in rejection of the request which implies the whole process has be redone from the scratch. If you’re someone looking forward to encashing the balance, the document checklist can help you in preparing for the task.

• PF Account Number or UAN (Universal Account Number) if you have been issued one by your employer.
• Details pertaining to official Date of Joining & Date of Leaving the organization. This information should match the official records held with regional PF authorities. 
• Form 19 and 10C. While the former is for promulgating withdrawal from the PF account, the latter deals with pension fund.
• Bank account details for EFT (Electronics Funds Transfer) such as account number, IFSC, branch name and a crossed cheque for reference.

EPF Withdrawal Procedure (How to Initiate a Claim)

Now that you’ve learnt about the documentation and the eligibility conditions, the steps below will guide you to make a successful attempt to withdraw the contributions you made during your stint with the last employer.

• Visit the Payroll or the H.R department in your company 2 months after the last working day. Make sure you carry cheque book for submitting a crossed cheque.
• The representatives will hand over Form 19 and 10C which needs to be duly filled and signed where required. You will be provided instructions before filling the form.
• Make sure you fill all relevant places with the required details. There are sections meant for the employer which will be filled by them after you submit the forms.
• Validate the input since it can come back as a rejection from the PF authorities owing to incorrect information.
• Once submitted, the HR department will attest the form and forward it to the regional PF authorities either directly or through authorized agents.
• Your employer will keep you informed on application submission either through email or a phone call. If you do not hear from them, follow up at regular intervals for an update.
• Rejected forms will come back to the employer for correction or resubmission. In such cases, you may be required to resubmit or carry out the required correction.

Processing Time (Turnaround Time)

From the time of receipt of the required forms and the documents, the regional PF office takes around a month’s time to process and disburse the amount into your bank account. Owing to technological advancements and improvement in processing, you will ideally receive the monies in into your bank account in about 10 to 30 days.

If you do not receive the amount within the time quoted, you can check the status on epf india.com for an update. Alternatively, you can also contact your employer for an update.

Reasons for PF Rejections Can Be

Since the forms (19 & 10C) are processed separately, one or both can be rejected on the basis of the reasons below.

Signature Mismatch

Perhaps, one of the most common reasons cited for rejection. If your signature on the form does not match with the one provided at the time opening the PF account, it will be simply returned as per the rules. You will be required to sign in a similar manner or provide an affidavit as a substitute.

Duplicate Application

Submitting withdrawal forms more than once can result in rejection since it is considered duplicate. Do not raise a claim if the current one is still in pending status.

Incorrect Bank Details

Double check the bank details by comparing the form and the cheque leaf. Make sure the IFSC and bank account number is valid. Incorrect account credentials can result in return of payment to the EPF from the bank. It may also end up crediting someone else’s bank account. Since this can be a grave error, validate the details before submission.

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Learn the vocabulary to talk about being absent from jobs in English

Time off

Learn the vocabulary to talk about being absent from jobs in English:

to take time off = to be absent from work, at home or on vacation.

·         I'm going to take a few days off to visit my parents.

·         I'm taking Monday off to go to the dentist and do some jobs at home.

to take a vacation = to take time away from work, especially when you travel for pleasure.

·         I'm taking my vacation next month. We're going to Spain.

·         I have to take my vacation during the school holidays because of my children.

to take a sabbatical = to take time away from work to study or travel, usually while continuing to be paid.

·         He's on a sabbatical while he does his MBA. He'll be back next month.

·         She's on a sabbatical from her job while she does research for her thesis.

to take unpaid leave = to have an authorized absence from work but without salary.

·         She's taken some unpaid leave while she moves house.

·         I don't have any paid holiday left so I'd like to take unpaid leave.

to be off sick = to be absent from work due to illness.

·         When you are off sick, you must provide a doctor's note.

·         He has been off sick for a few days now. I think he'll be back at work on Monday.

sick leave = the time that you can be absent from work, often while being paid part or all of your salary.

·         She is having an operation and so will be on sick leave for the next two months.

·         When you are on sick leave prescribed by your doctor, you get paid your full salary for the first three months.

maternity leave = the period a mother is legally authorised to be absent from work before and after the birth of a child.

·         Her maternity leave finishes next week but she is not coming back to work.

·         Statutory maternity leave is paid for up to 26 weeks and can start 11 weeks before the baby is due.

parental leave = the time that a parent is allowed to spend away from work to take care of their baby.

·         He has taken parental leave to look after the baby while his wife returns to work.

·         You have to work for an employer for one year to qualify for parental leave to look after your children.

statutory sick pay = the money paid by a company to an employee who cannot work due to illness.

·         If you are absent from work due to illness, you may be able to claim sick pay.

·         To claim sick pay, you have to have medical certificate from your doctor stating that you are unable to work.

a public holiday = a day when almost everybody does not have to go to work (for example in the US July 4th or January 1st).

·         We have 25 days paid holiday plus 10 public holidays.

·         When there is a public holiday on a Thursday, many people take the Friday off too.

Time off

Learn the vocabulary to talk about being absent from jobs in English:

to take time off = to be absent from work, at home or on vacation.

·         I'm going to take a few days off to visit my parents.

·         I'm taking Monday off to go to the dentist and do some jobs at home.

to take a vacation = to take time away from work, especially when you travel for pleasure.

·         I'm taking my vacation next month. We're going to Spain.

·         I have to take my vacation during the school holidays because of my children.

to take a sabbatical = to take time away from work to study or travel, usually while continuing to be paid.

·         He's on a sabbatical while he does his MBA. He'll be back next month.

·         She's on a sabbatical from her job while she does research for her thesis.

to take unpaid leave = to have an authorized absence from work but without salary.

·         She's taken some unpaid leave while she moves house.

·         I don't have any paid holiday left so I'd like to take unpaid leave.

to be off sick = to be absent from work due to illness.

·         When you are off sick, you must provide a doctor's note.

·         He has been off sick for a few days now. I think he'll be back at work on Monday.

sick leave = the time that you can be absent from work, often while being paid part or all of your salary.

·         She is having an operation and so will be on sick leave for the next two months.

·         When you are on sick leave prescribed by your doctor, you get paid your full salary for the first three months.

maternity leave = the period a mother is legally authorised to be absent from work before and after the birth of a child.

·         Her maternity leave finishes next week but she is not coming back to work.

·         Statutory maternity leave is paid for up to 26 weeks and can start 11 weeks before the baby is due.

parental leave = the time that a parent is allowed to spend away from work to take care of their baby.

·         He has taken parental leave to look after the baby while his wife returns to work.

·         You have to work for an employer for one year to qualify for parental leave to look after your children.

statutory sick pay = the money paid by a company to an employee who cannot work due to illness.

·         If you are absent from work due to illness, you may be able to claim sick pay.

·         To claim sick pay, you have to have medical certificate from your doctor stating that you are unable to work.

a public holiday = a day when almost everybody does not have to go to work (for example in the US July 4th or January 1st).

·         We have 25 days paid holiday plus 10 public holidays.

·         When there is a public holiday on a Thursday, many people take the Friday off too.

Useful phrasal verbs 1

Learn the most common phrasal verbs used in Human Resources in English:

'close down' = to shut

·         We have closed down the small local branches and created bigger regional offices.

·         The factory closed down in the 1970's because it was too expensive to produce here.

'fight against' = to make an effort to stop something happening

·         All the workers fought against the closure but the plant was no longer profitable.

·         The unions have been fighting against the proposed changes as they think it will mean job losses.

'go back on something' = to change an agreement

·         We had come to an agreement but now she has gone back on it.

·         The company promised to review the situation but went back on its word and didn't.

'put back' = to postpone, delay in time

·         They promised to make a decision today but it has been put back until next week.

·         My visit has been put back until a later date when it will be easier to plan.

'fall behind' = not risen as fast as, fail to do something as fast as required

·         We have fallen behind schedule. It won't be completed on time.

·         Our salaries have fallen behind the national average with the small increase we have had.

'turn down' = to refuse, not accept

·         We offered a two per cent increase but it was turned down.

·         We offered him a much higher salary but he turned it down and didn't join our team.

'fill in for someone' = to replace someone during an absence

·         I need to brief the person who will be filling in for me while I am on maternity.

·         I filled in for Jamie while he was on holiday.

'back someone up' = to support or to help

·         Whenever there is a dispute with someone in my team, my manager always backs me up.

·         Nobody backed him up when he said he had been discriminated against.

'work out' = to calculate

·         I don't know how much holiday I have left. I need to work it out.

·         We need to work out how much this is really going to cost.

'drag on' = to last a long time, go on longer than anticipated

·         The negotiations are dragging on. I think we'll never reach an agreement.

·         The meeting dragged on and on. I thought I'd never get home.

Common Phrasal Verbs 2

In English, we use a lot of phrasal verbs. These are verbs with more than one part; the verb and one or two particles. Let's continue looking at some of the most common in the area of Human Resources:

'get on' = to have a good relationship

·         I don't like my boss. We just don't get on.

·         The atmosphere is terrible. He doesn't get on with his co-workers.

'follow up' = to find out more about or take further action on something.

·         Before we offer her the job, we need to follow up on her references.

·         The training is followed up by regular refresher courses over a six-month period.

'set up' = to arrange for an activity or event to happen

·         I'd like to discuss it further. Can we set up a meeting?

·         I've set up interviews with the remaining three candidates.

'make up' = do or pay extra to cover a difference.

·         I'd like to leave early on Friday. I'll make up the time next week.

·         There was an error in your expenses. We'll make up the difference next month.

'hand in' = to give something

·         He's leaving at the end of the month. He has handed in his resignation.

·         I haven't handed my time sheet in yet. I must do it now.

'work out' your notice = to continue working through the period after you have resigned.

·         They asked him to leave immediately. He didn't have to work out his notice.

·         He negotiated a deal so he didn't have to work out his notice and could leave sooner.

'sort out' = to resolve

·         We don't know who is going to replace Sue. We have to sort it out soon.

·         I have finally sorted out the error on the time sheets. It's all correct now.

'carry on' = to continue

·         We still haven't found a suitable candidate. We'll have to carry on looking.

·         Until we get the new software installed, we'll have to carry on using the old.

'back out' = to decide not to do something previously agreed.

·         They had agreed to do it but then backed out.

·         He had accepted the post but backed out at the last minute so we're considering other candidates.

'go with' = to adopt or support an idea or plan.

·         I think your idea is a good one. I think we should go with it.

We're not really sure which agency to go with. We don't think any of them are really what we are really looking for.